Privacy Policy

Effective Date: Sep 17, 2025
Last Updated: Dec 29, 2025

Welcome to Excel Formula Hub. We're a YouTube-first learning brand that also runs this website to share practical Excel guides, tips, and templates. This Privacy Policy explains what personal data we collect, why we collect it, how we use it, and the choices you have. We wrote this in plain language so you can quickly understand how your information is handled - while still covering the legal and technical details we're required to disclose.

If you don't find what you need here, email us at privacy@excelformulahub.com and we'll reply as fast as we can.

1. Who we are

Excel Formula Hub is the brand name for our educational content and the website at www.excelformulahub.com. We produce video tutorials, downloadable spreadsheets, code snippets, and step-by-step walkthroughs about Excel topics ranging from simple formulas to advanced data modeling. Popular content areas include tutorials such as excel formula for percent, pivot table to table, and practical tips like how to refresh a pivot table? and remove pivot table but keep data.

This policy applies to any person who interacts with our website, signs up to our newsletter, comments on articles, or subscribes to content on third-party platforms we use (for example, YouTube, Patreon, or social networks).

2. Scope of this Privacy Policy

This Privacy Policy covers:

Visitors to the website and blog;
People who sign up for newsletters, free downloads, or paid products;
Users who comment, send messages, or submit user-generated content;
Subscribers on third-party platforms like YouTube (note: those platforms have their own privacy rules).

It does not apply to third-party websites you reach through links on our site. We describe those situations in section 15.

3. Information we collect

We collect information to operate our site, understand how visitors use our content (for example pages about excel formula to round up or excel formula to remove leading zeros), and to communicate with our audience. Below are common categories.

Information you give us

This is information you actively provide, for instance:

Name and email when you subscribe to our newsletter or create an account.
Payment information when you buy a paid course or download a premium spreadsheet (we do not store full credit card numbers; payment processors handle that).
Comments, questions, user-uploaded files, or feedback you submit. Example: a user submits a sample workbook asking "how to remove pivot table but keep data?" - that workbook may be attached to their message.
Profile details for community features (username, avatar, short bio).

Information we collect automatically

When you visit our site we automatically collect:

Usage data. Pages you visit (e.g., pages about excel tricks and tips, excel formula to count characters in cell), time spent on pages, clicks, downloads, and search terms you use on our site.
Device data. Browser type, operating system, screen resolution, device identifiers and mobile carrier (if relevant).
Log data. IP address, access times, referrer URL (how you arrived at our site).
Cookies & similar technologies. See section 5 for details.

We may correlate automatic data with information you provided (e.g., tie newsletter signups to site analytics to understand what tutorials you opened after signup).

Information from third parties

We sometimes receive information from service partners:

Analytics providers (for example Google Analytics) provide aggregated insights about visits.
Payment processors (Stripe, PayPal, etc.) provide transaction confirmations and masked payment tokens.
Social platforms (YouTube, Facebook, Twitter) may give us engagement data if you consent or if you connect accounts. For instance, if you link your YouTube account when commenting we may receive your public channel name.

We do not buy or trade personal data from data brokers.

4. How we use your information

We use your data for the following purposes:

To operate the website and deliver services

Host and maintain the site so pages like how to create a pivot table on excel? load properly.
Fulfill purchases and deliver downloadable content (spreadsheets, templates).
Process refunds and customer support requests.

To communicate with you

Send newsletters, product updates, or transactional emails (purchase receipts, password resets).
Respond to comments, DMs, and support inquiries.
Send marketing emails only where you have consented; you can unsubscribe any time.

To improve our content and products

Analyze which tutorials and keywords perform best (e.g., excel formula percent or remove duplicates in excel) so we can develop new videos and templates.
Run A/B tests to make the site clearer and faster.

To moderate and manage community features

Review comments and uploads to enforce our community guidelines and remove spam or copyrighted material.

Legal and safety

Detect, prevent, and respond to fraud, abuse, security incidents, or legal claims.
Retain records to comply with tax and accounting obligations for purchases.

We will not use your personal information for unrelated purposes without notifying you first.

5. Cookies, tracking technologies and analytics

We use cookies and similar technologies to make the site work, remember preferences, and measure usage.

Types of cookies we use

Essential cookies. Required for security, login, and page functionality. Without these, the site may not work.
Performance & analytics cookies. Help us understand site usage and improve content. We may collect information about pages visited, average time on page, and user flows to improve guides such as excel formula to count characters in cell.
Functional cookies. Remember site preferences like language or display settings.
Marketing cookies. Used by third parties to deliver ads across the web. We only use these with your consent where required.

Analytics tools

We use analytics services to learn aggregated patterns. These tools may collect IP addresses and device data; they may also set their own cookies. You can manage or opt out of some tracking using browser or device settings, the cookie banner, or services like Google's Ads Settings.

How to manage cookies

Most browsers allow you to control cookies via settings. Deleting or blocking cookies may affect site features (for example, saving your progress on an online workbook). See section 16 for opt-out instructions.

6. Advertising and third-party content

We may display ads or sponsored posts. Third-party advertising partners may use cookies and other technologies to collect information about you and your interests for ad delivery and measurement. We do not control these third parties' tracking technologies.

If you prefer not to receive behaviorally targeted ads, you can control ad personalization through your device settings or opt-out tools provided by ad networks.

7. Community features: comments, messages, and user content

Our site may allow you to post comments, upload spreadsheets, or share tips (for example, a clever multiple excel formula approach). When you post publicly, anyone can view that content. We recommend you do not post sensitive personal information in public comments.

We may moderate content for spam, profanity, or copyright violations. By submitting content, you grant Excel Formula Hub a non-exclusive, worldwide, royalty-free license to display and use that content on the website and in promotional material.

If you want content removed, contact us and provide a link to the content so we can take action.

8. How we share your information

We limit sharing to the following case types:

Service providers

We share information with vendors who perform services for us (payment processors, hosting providers, email delivery services, analytics vendors). These providers are contractually required to protect your data.

Legal reasons and safety

We may disclose information to comply with legal obligations (court orders, government requests) or to protect our rights and user safety.

Business transfers

If Excel Formula Hub is involved in a merger, sale, or acquisition, personal data may be part of the transaction. We will notify affected users when required.

Aggregated or anonymized data

We may share aggregated statistics (e.g., how many users searched for excel formula to remove first character) that cannot be used to identify you.

We do not sell personal data. If you are in a jurisdiction where "sale" is defined differently (e.g., California), you can review your options in section 11.

9. International transfers and storage

Our services are global. Your information may be processed and stored in servers located outside your country. For example, analytics and hosting providers may operate internationally.

If you're based in a jurisdiction with stricter rules (for example, the EU), we take steps to protect transfers, such as using standard contractual clauses or other recognized mechanisms, where required. If you have concerns about cross-border transfers, contact us and we'll provide available safeguards.

10. Legal bases for processing (for EU/EEA users)

If you are in the European Economic Area (EEA), we process personal data on one of these legal bases:

Consent. For example, when you subscribe to marketing emails.
Contractual necessity. To fulfill our obligations when you buy a course or download paid content.
Legal obligation. To comply with laws.
Legitimate interests. For example, to improve site security, operate the website, and provide relevant content such as excel tricks and tips. We balance our interests against user privacy and will not rely on this basis if your rights override our interests.

11. Your rights

Depending on your location, you may have a range of rights regarding personal data we hold about you.

Common rights

Access. You can request a copy of personal data we hold about you.
Correction. Ask us to correct inaccurate or incomplete information.
Deletion. Request erasure of your personal data (subject to legal exceptions).
Portability. Request a machine-readable copy of the data you provided.
Objection / Restriction. Object to or request restrictions on processing, especially for direct marketing or profiling.
Withdraw consent. Where processing is based on consent, you can withdraw consent at any time.

California residents (CCPA/CPRA)

If you are a California resident, you may have additional rights, such as the right to request disclosure of categories of personal information collected, to opt out of the sale of personal information, and to request deletion. We do not sell personal information for monetary consideration. If you believe your rights are not respected, you may submit a request to privacy@excelformulahub.com.

How to exercise your rights

Email privacy@excelformulahub.com with the subject line "Data subject request" and include: (1) your full name, (2) the email address associated with your account, and (3) a clear description of your request. We may ask for verification to prevent unauthorized requests. We respond in accordance with applicable law.

12. Data retention and deletion policy

We keep personal data only as long as necessary:

Transactional data (purchases): Typically retained for 7 years for tax and accounting purposes, unless longer retention is required by law.
Account information & community content: Retained while your account exists and as needed to provide services. If you request deletion, we'll remove or anonymize your personal data from active systems; copies may remain in backups for a reasonable period.
Analytics & aggregated data: Retained in anonymized or aggregated form indefinitely to improve services and measure performance of content such as excel formula percent guides.

If you ask us to delete your account, we'll attempt to remove personal identifiers from the database and stop sending marketing communications. Some content you published publicly (e.g., a comment) may remain cached or archived even after deletion; please contact us for assistance.

13. Security practices

We implement technical and organizational measures to protect personal data:

Encryption in transit (HTTPS) for data sent between your browser and our servers.
Access controls and role-based permissions for our team.
Regular security monitoring and software updates.
Limited access to personal data by staff and service providers that need access to perform their job.

No method of transmission or storage is 100% secure. While we strive to protect your data, we cannot guarantee absolute security. If a data breach occurs that materially affects you, we will notify you and the relevant regulators as required by law.

14. Children's privacy

Our site is not intended for children under 16 (or a higher minimum age if required by your local law). We do not knowingly collect personal information from children under this age.

If you believe a child under the applicable age provided us personal data, contact privacy@excelformulahub.com and we will delete the information as required by law.

15. Links to other sites and embedded content (including YouTube)

Our site contains links to third-party websites and embedded content (videos from YouTube, widgets from social networks). When you click externally or view embedded content, the third party may collect data about you under their own privacy policy.

Examples:

Our YouTube channel hosts many tutorials (for instance, on how to create a pivot table on excel?). When you view videos on YouTube, Google collects information about your viewing. Check YouTube's privacy policies for details.
If you download a template stored on a third-party cloud service, that provider may log access and file metadata.

We are not responsible for third-party practices. Review their policies before sharing personal information.

16. How to opt out of communications and tracking

Marketing emails

You can unsubscribe from any marketing email using the "unsubscribe" link at the bottom of the message or by emailing privacy@excelformulahub.com.

Analytics and cookies

You can opt out of analytics tracking by adjusting browser settings or using opt-out tools provided by analytics vendors. Blocking cookies may disable some functionality on our site.

Targeted advertising

To opt out of personalized advertising, use your device/ad network controls (e.g., Google Ads Settings, the Digital Advertising Alliance). We don't provide a direct opt-out for third-party ad networks; instead follow the controls provided by those networks or adjust privacy settings in your browser.

17. Special note about content-focused data: how we use search and behavior signals

We use behavior and search signals on the site to improve the learning experience. When you search for phrases such as excel formula to remove spaces before text or excel formula to remove first character, we may temporarily store your queries to personalize results and recommend related tutorials (for example: showing a playlist about remove duplicates in excel when relevant).

We anonymize these queries for long-term analytics. We do not attach long-term personally identifiable information to search queries unless you are logged in and have provided consent for personalized features.

18. Changes to this Privacy Policy

We may update this policy to reflect changes in law, our services, or how we manage data. When we make material changes, we will post the new policy on this page and update the "Effective date" at the top. For significant changes that affect your rights, we will make reasonable efforts to notify active subscribers by email.

19. Contact us

If you have questions, want to access your data, or need to file a privacy request, email:

privacy@excelformulahub.com

You can also send correspondence to our mailing address listed on the website's Contact page.

20. Examples & FAQs (plain-language help)

Below are common questions we receive and short answers.

Q: Will you share my email with advertisers?

A: No. We may share anonymous aggregates but we do not sell or rent your personal email to advertisers. Ads shown on the site may be personalized by third parties; those companies may use cookies to learn about your interests.

Q: I uploaded an example workbook when asking "how to remove pivot table but keep data?". Can you delete it?

A: Yes. Email privacy@excelformulahub.com with the file name and URL; we will verify the request and remove the file from public access. Backups may still contain copies for a limited period.

Q: I live in the EU - how can I request my data?

A: Email privacy@excelformulahub.com with "EU Data Request" in the subject. Include the email address you used on the site and the action you want (access, correction, deletion, portability). We may ask you to verify your identity.

Q: How do you use data about searches like "excel formula for percent"?

A: We analyze search patterns to improve our articles and videos. For instance, if many users search "excel formula percent" we might create a specific tutorial demonstrating multiple approaches, such as using simple percentage formulas or nested functions. We use aggregated insights, not personal identifiers.

Q: How long do you keep my purchase records?

A: Purchase records are retained for accounting and tax compliance (typically up to 7 years). We keep minimal transaction data to process refunds and support requests.

21. Sample scenarios (how data flows)

Scenario A - Newsletter signup

You enter your name and email on the signup form.
The data goes to our email provider (e.g., an email service).
We send a confirmation email.
Your subscription record is stored; we log interactions (open/clicks) to measure interest in topics such as excel tricks and tips.
You can unsubscribe at any time.

Scenario B - Comment with sample workbook

You submit a comment and attach a workbook because you asked "how to remove pivot table but keep data?".
The workbook is stored on our hosting provider and made available for moderators.
If you request deletion, we remove it from public pages and, after verification, from active storage.

22. Glossary of commonly used terms

Personal data - Any information that can identify you (name, email).
Processing - Any operation performed on personal data (collection, storage, analysis).
Controller - The entity deciding how and why personal data is processed (Excel Formula Hub).
Processor - A vendor that processes data on our behalf (payment processor, email service).

23. Accessibility and translations

If you need this policy in an alternative format or language, contact privacy@excelformulahub.com and we will try to accommodate reasonable requests.

24. Final note - our approach to privacy

At Excel Formula Hub we combine the curiosity of spreadsheet users with respect for personal data. We create videos and guides to help people with real problems - from excel formula to count characters in cell to "how to create a pivot table on excel?" - and we use data responsibly to improve those experiences. If you ever feel we could do better, tell us. We listen.

Last updated: September 16, 2025